Authentication of New Zealand Documents

Apostille certificates are the standard method to authenticate your New Zealand documents for use overseas, but, in some cases you may need to use documents in a country that does not recognize Apostilles, as it is not part of the Hague Convention. In such cases the New Zealand Department of Internal Affairs has two procedures for authenticating documents which originate in New Zealand.

Documents destined to any of the following countries will be need to be put through the “Category A” procedure described by the Department of Internal Affairs:
Algeria, Bangladesh, Bolivia, Brazil, Cambodia, Canada, Chile, China, Costa Rica, Cuba, Egypt, Eritrea, Ghana, Guatemala, Indonesia, Iran Jordan Kenya, Kiribati Kuwait, Laos, Lebanon Libya, Malaysia, Mali, Morocco, Myanmar, Nauru, Nepal, Nicaragua, Nigeria, Oman, Pakistan, Papa New Guinea, Paraguay, Philippines, Qatar, Saudi Arabia, Singapore, Solomon Islands, Sri Lanka, Sudan, Taiwan, Thailand, Tuvalu, United Arab Emirates, Uruguay, Vietnam, Yemen, Zambia, Zimbabwe.

In order to authenticate a New Zealand document for use in countries classified under Category A, the document must first be attested by a Notary Public, or already bear the seal of a New Zealand government department. The documents will need to be sent to the Department of Internal Affairs, where it will be authenticate by the Department and then verified by the Ministry of Foreign Affairs and Trade.

Documents headed to any of the following countries will be required to undergo the slightly longer process for authentication (Category B):
Afghanistan, Bahrain, Benin, Bhutan, Burkina Faso, Burundi, Cameroon, Central African Republic , Chad, Democratic Republic of Congo, Equatorial Guinea, Ethiopia, Gabon, Gambia, Guinea, Guinea-Bissau, Guyana, Haiti, Iraq, Ivory Coast, Jamaica, Madagascar, Mauritania, Niger, North Korea, Rwanda, Senegal, Sierra Leone, Syria, Tajikistan, Tanzania, Togo, Tunisia, Uganda, Uzbekistan.

Documents being authenticated for use in Category B countries will first undergo the same procedure as documents headed to Category A jurisdictions. The documents will then be sent to be authenticated by a New Zealand overseas mission, and will also need to be attested by the foreign mission of the country in which they are to be used.

Having your documents authenticated by multiple government departments or an overseas mission can be a time consuming task, which requires great attention to detail. If you are not sure of the entire process or cannot organize the procedure yourself, there are several service providers who can complete the entire authentication process on your behalf.

New Zealand Accounting New Zealand Company Registration