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How to get a New Zealand Apostille

Apostilles are designed to make it easier to use your documents overseas, however, sometimes the process of obtaining the Apostille yourself can seem like a lot of work.

New Zealand apostilles are essential for anyone wishing to use New Zealand issued document overseas, regardless of whether the document is an original issued by a New Zealand institution; an original issued by a New Zealand government department; or a new legal document.

New Zealand apostilles can be obtained by yourself or can be organized with help of a New Zealand apostille specialist, and, in many cases, recruiting the help of a professional will be easier, faster and cheaper than doing it yourself.

In order for us to organize an apostille on your documents on your behalf you simply need to send the original to our office, and in a few short days you will receive your documents back affixed with a New Zealand apostille. No other steps are needed from your side, and all that left for you to do is to sit back and get on with more important things.

On the other hand, if you wish to obtain the apostille yourself without the help of New Zealand Document Consulting, you will have to follow a few procedures. First, in order to obtain a New Zealand apostille you have to determine whether a document must first be Notarized before being presented to the Department of Internal Affairs. Documents which have been issued by approved government departments, and which bear the correct seals, signatures and letterheads, can be affixed with a New Zealand apostille without first being certified by a Public Notary. All other documents must be Notarized, a process that can take several days, and will carry a significant cost. After you determine the nature of the documents, and follow any necessary certification requirements you still need to provide them to the Department of Internal Affairs to be processed, a step which can take several more days, and which carries its own cost.

Regardless of which option you chose to obtain your New Zealand apostille, your documents will be ready for use overseas, however, if you chose to obtain an apostille through us, you will have saved hours of your time, days of waiting, and a significant amount of money.


New Zealand Apostilles for Diplomas

We can assist you to have your New Zealand diploma affixed with an apostille for use overseas.

If you plan on using your New Zealand diploma outside of New Zealand, the document will need to be affixed with an apostille to ensure that it is recognized as authentic and is accepted by overseas governments and organizations. The apostille on your diploma will not certify that the contents of the document are true, but will show that the diploma has been sighted by a Notary or Court official who has confirmed that the copy is an unaltered version of the original diploma.

The apostille on your diploma will be recognized in all of the 103 countries currently party to the Hague Convention for Abolishing the Requirement of Legalisation for Foreign Public Documents.

In order to obtain a New Zealand apostille on your own documents you will first need to have your diploma certified by a Notary Public and then have the Notary’s seal and signature authenticated by the New Zealand Department of Internal Affairs, and then have the entire document affixed and bound with an apostille. Carrying out the process yourself can be time and resource consuming, and in most cases it is cheaper and easier to utilize our services.

To order an apostille on your diploma please complete our order form, contact us, or call us directly on +64 7 8080 444.

Once we receive the original of your diploma at our office and confirm your payment, we will have a copy of the document certified by a recognized official, and then affixed with a New Zealand apostille. We will monitor the entire apostille process on your behalf to ensure that there are no unnecessary delays or complications, and that your documents are ready for use in the quickest possible time. Upon completion, the original diploma and your newly apostilled copy will be delivered to you or any address you specify around the world. Your apsotille will be couriered via a registered international courier in order to ensure the quickest and surest possible delivery time. The entire process of obtaining an apostille on your diploma can take as little as three working days, and your documents could be delivered back to you within a week.

In cases when your New Zealand diploma will be used in countries which are not party to the Hague Convention, we can also arrange for your apostilled diploma to be certified by the Ministry of Foreign Affairs and a Consulate of the country where the documents will be used.


Authentication of New Zealand Documents

Apostille certificates are the standard method to authenticate your New Zealand documents for use overseas, but, in some cases you may need to use documents in a country that does not recognize Apostilles, as it is not part of the Hague Convention. In such cases the New Zealand Department of Internal Affairs has two procedures for authenticating documents which originate in New Zealand.

Documents destined to any of the following countries will be need to be put through the “Category A” procedure described by the Department of Internal Affairs:
Algeria, Bangladesh, Bolivia, Brazil, Cambodia, Canada, Chile, China, Costa Rica, Cuba, Egypt, Eritrea, Ghana, Guatemala, Indonesia, Iran Jordan Kenya, Kiribati Kuwait, Laos, Lebanon Libya, Malaysia, Mali, Morocco, Myanmar, Nauru, Nepal, Nicaragua, Nigeria, Oman, Pakistan, Papa New Guinea, Paraguay, Philippines, Qatar, Saudi Arabia, Singapore, Solomon Islands, Sri Lanka, Sudan, Taiwan, Thailand, Tuvalu, United Arab Emirates, Uruguay, Vietnam, Yemen, Zambia, Zimbabwe.

In order to authenticate a New Zealand document for use in countries classified under Category A, the document must first be attested by a Notary Public, or already bear the seal of a New Zealand government department. The documents will need to be sent to the Department of Internal Affairs, where it will be authenticate by the Department and then verified by the Ministry of Foreign Affairs and Trade.

Documents headed to any of the following countries will be required to undergo the slightly longer process for authentication (Category B):
Afghanistan, Bahrain, Benin, Bhutan, Burkina Faso, Burundi, Cameroon, Central African Republic , Chad, Democratic Republic of Congo, Equatorial Guinea, Ethiopia, Gabon, Gambia, Guinea, Guinea-Bissau, Guyana, Haiti, Iraq, Ivory Coast, Jamaica, Madagascar, Mauritania, Niger, North Korea, Rwanda, Senegal, Sierra Leone, Syria, Tajikistan, Tanzania, Togo, Tunisia, Uganda, Uzbekistan.

Documents being authenticated for use in Category B countries will first undergo the same procedure as documents headed to Category A jurisdictions. The documents will then be sent to be authenticated by a New Zealand overseas mission, and will also need to be attested by the foreign mission of the country in which they are to be used.

Having your documents authenticated by multiple government departments or an overseas mission can be a time consuming task, which requires great attention to detail. If you are not sure of the entire process or cannot organize the procedure yourself, there are several service providers who can complete the entire authentication process on your behalf.


What is a New Zealand Apostille

A New Zealand apostille is an internationally recognized certification affixed to a New Zealand document, vouching for its authenticity and legality when presented overseas.

The New Zealand apostille is recognized as a valid attestation to the legality of a document in the 113 countries currently party to the Hague Convention Abolishing the Requirement for Legalisation for Foreign Public Documents. The apostille does not vouch for the contents or data in the documents, but ensures that the document is recognized when used in a different country.

In order for any document originating from New Zealand to be affixed with a New Zealand apostille, it must first bear the seal of an official government department, or be certified as a “True Copy” or “Certified Copy” by either a New Zealand Notary Public or Deputy Registrar of the Court. When the attestation is received, the document needs be sent to the Department of Internal Affairs of New Zealand (DIA), which will cross check the signature and seal of the Notary or Registrar, and affix an apostille stamp and certificate.

Some government issued documents may not require an attestation by a Notary or Deputy Registrar of the Court, if they hold an appropriate seal from a government body. Certificates from the Companies Office can be apostillized without an attestation, as can documents stamped by the New Zealand Police Force, NZQF papers, NZ Food Safety Authority certificates, birth certificates, death certificates, marriage certificates, and any documents printed under the Ministry of Justice’s blue logo paper.

Once the notarized papers are received by the DIA, the process of receiving an apostille may take as little as one working day. If the documents are attested by a Registrar, the apostillization may take longer as further checks will need to be carried out to ensure the authenticity of the stamps, seals and signatures on the documents.

If the country where your documents are to be used does not recognize apostilles, the documents will need to undergo further authentication with the Ministry Of Foreign Affairs and Trade, and the foreign country’s diplomatic mission or, in some cases, an overseas mission.

If you feel that the apostille process is too complicated for you and you do not wish to complete it yourself, there are a number of apostille services providers around New Zealand. These specialists have strong working relationships with local Notaries and will supervise your documents throughout the entire apostille process, ensuring that no mistakes are made and your documents are ready in the quickest possible time.


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